Alvernia University
Deposit, Initial Student Payments, Withdrawal, Cancellation & Refund Policies
1. Deposit
1.1 The offer letter will include if the student is required to pay a deposit and the amount of the enrollment deposit. In any case in which of enrollment deposit refund, Alvernia University will deduct a 2.75% processing fee from the amount.
1.2 After the confirmation process is complete, deposits will only be refunded if a student cannot enter the country due to an F-1 visa rejection. An official letter of visa denial must be delivered to the university before the student's published start date in order to receive a refund.
1.3 Alvernia has a right to hold the $300 enrollment payment as a non-refundable fee if the student did not process a refund request on time with the required evidence (see International Student Handbook Page 10)
2. Initial student payments
2.1 An international student who is starting their first semester at Alvernia University must pay their semester balance in full or build a payment plan for all required semester fees four (4) weeks before the program's published start date. Making full payment for the semester, or a first payment of $5,000 is an admission requirement that must be met before you enter to the United States as an initial international student. Alvernia University has a right to cancel your SEVIS record if you do not meet all the admission requirements.
2.2 Alvernia University has the right to waive the enrollment refund policy and not return the enrollment payment made by that international student.
2.3 Students who have applied for a scholarship from a government sponsor but have not yet received their scholarship funds must either (i) pay any remaining balance of their tuition and fees by the payment deadline, or (ii) give the University an official letter of financial guarantee from the government sponsor before the payment deadline. The guarantee to cover the program cost must be clearly stated in the official letter of assurance.
2.4 The University will send government sponsors an invoice for student tuition and fees that were paid for by their scholarship. Any credit balance on the student's account will be reimbursed after the government sponsor has paid in full.
3. Withdrawal or Cancellation
3.1 After the student enrolls for the semester, Alvernia University will register the international students to the full-time schedule. In order to withdraw, the student must notify the appropriate individual about their intent to withdraw. Otherwise, the student will be responsible for the first payment and all other fees until they officially withdraw from the university, based on the following student refund policy.
University Refund Policy | Alvernia University
3.2 International Students who voluntarily withdraw or request a transfer from Alvernia University to another school must pay either the first payment or full tuition if they entered to the United States without completing all of the admission requirements for their enrollment process. There may be an exception made for a student who documented medical emergencies, which will be reviewed on a case-by-case basis.
Refund
4.1 Alvernia University shall decide if any refund payments can be issued to a student on a case-by-case basis and at its sole discretion.
4.2 All international students are required by Alvernia University to pay an enrollment fee of $5,000 before arriving in the United States, regardless of the amount of their scholarship. This payment guarantees their enrollment in Alvernia University and reserves their spot at the university.
4.3 In accordance with this policy, if an international student enrolls in classes at Alvernia University while holding an Alvernia University 1-20 and enters the United States with that document, the university has the right to waive the enrollment refund policy and keep the enrollment fee that was paid by that student. This non-refundable policy strives to guarantee that international students are compliant with immigration laws, committed to their program of study and accepting their role as members of the community.
4.4 Refunds of any payments made to Alvernia university can only be made to the account from which the payment was originally made. Proof of payment such as a receipt or a bank statement showing payment from that account must be produced for a refund to take place. Failure to do so may delay the refund or prevent it altogether.
4.5 Refunds will not be paid via cash.
4.6 Only the person or organization that originally made the payment will get a refund of any payments they made to Alvernia University. If a third party paid the tuition on the student's behalf, we are unable to reimburse the money to the student directly; instead, any refund will be given to that third party.
4.7 It is essential to note that once a student's record has been made active in SEVIS, Alvernia University determines the non-refundable status of the enrollment payment.
Please do not hesitate to contact international office for international students if you have any questions or issues about this policy or anything else.